Self-employed
Sole trader, main or side occupation
€149 a monthexcl. VAT
- Invoices and quotes over Peppol
- Follow-up until paid
- Purchase invoices read and coded
- VAT return and client listing
- Personal income tax, signed by an ITAA accountant
We take over all of your administration.
Your business
From €149 a month, excl. VAT
- No card
- Cancel any month
- Keep your accountant
Ekaterina did 32 tasks since yesterday
Done by Ekaterina
- 09:15Formal notice sentAtelier Zuidkaai BV€2,792.26Sent
- 09:15Second reminderOptiek Ravenshoek BV€2,238.50Sent
- 08:12Purchase invoice bookedStudio Maes Comm.V€7,067.61Booked
- 01:15Invoice 2026-00064 over PeppolKoffiebranderij Wolvenberg BV€2,032.80Delivered
- 01:05Duplicate invoice set asideNetlijn BV€234.74Set aside
Needs you
- Payment order · 2 purchasesMoney from your account€6,524.32Approve in your bank app
Ekaterina did 32 tasks since yesterday
Done by Ekaterina
- 09:15Formal notice sentAtelier Zuidkaai BV€2,792.26Sent
- 08:40October hours to your social secretariatPayroll for 4 employeesSent
- 08:12Purchase invoice bookedStudio Maes Comm.V€7,067.61Booked
- 01:15Invoice 2026-00064 over PeppolKoffiebranderij Wolvenberg BV€2,032.80Delivered
- 01:05Duplicate invoice set asideNetlijn BV€234.74Set aside
Needs you
- Payment order · 2 purchasesMoney from your account€6,524.32Approve in your bank app
Ekaterina did 9 tasks since yesterday
Done by Ekaterina
- 09:10Invoice 2026-00018 over PeppolKoffiebranderij Wolvenberg BV€1,452Delivered
- 09:05Second reminderOptiek Ravenshoek BV€726Sent
- 07:30Q4 social contribution preparedSocial insurance fund€890.42Prepared
- 06:00Q4 VAT return updatedReady for Intervat€2,184Updated
- 01:05Payment matchedAtelier Zuidkaai BV€968Matched
Needs you
- Q4 social contributionMoney from your account€890.42Approve in your bank app
Problems
-
some of my customers only pay their invoices after the payment term has passed
juridischforum.be · Translated from Dutch
EkaterinaTo businesses: reminders 7 and 21 days after the due date, formal notice after 35 days with 10.5% interest and €40 compensation. When the money lands, she stops.
12.33% of revenue arrives late, on average Intrum
-
it feels like I'm already behind before I've properly started
reddit.com/r/belgium · Translated from Dutch
EkaterinaEvery invoice leaves over Peppol, with a delivery receipt. If your customer is not on Peppol, by mail with a PDF.
1 Jan 2026 Peppol required between Belgian businesses Art. 53 §2bis VAT Code
-
the administrative side quite overwhelming
reddit.com/r/belgium · Translated from Dutch
EkaterinaForward your purchase invoices, take a photo or let them arrive over Peppol. She reads, codes and books them, and asks about anything new once.
38 hours a month on admin in a small business iVox survey of 317 owners
Switching
| You use now | What comes over | How |
|---|---|---|
| Exact Online, Yuki | Books | Export as CSV |
| Billit, Accountable, Odoo | Invoices and customers | Export as CSV |
| Other software | Invoices, customers, books | CSV or a Peppol file |
| KBC, Belfius, ING, BNP Paribas Fortis, Argenta, Crelan, Keytrade | Your transactions: every hour with itsme, daily with CODA | Confirm in your bank app with itsme, or the CODA file |
| Isabel | All your banks | Through Ponto, confirmed with itsme |
| Peppol | Sales and purchase invoices | Ekaterina registers you on Peppol |
| SD Worx, Securex, Partena, Acerta, Liantis, Group S | Payroll | Hours worked to your social secretariat every month |
| Xerius, Acerta, Liantis, UCM, Partena, Securex | Social contributions | Every quarter ready before it falls due |
| MyMinfin, Intervat | VAT return, letters from the tax office | Return as an Intervat file, letters forwarded |
| Doccle, your mailbox | Invoices and letters | Forward to the mail address you get in Ekaterina |
| Your company number | Name, address, VAT, Peppol | From the KBO, VIES and the Peppol Directory |
Tasks
Example · Lindegroen BV
- An invoice from one sentence, with number and structured reference
- Recurring invoices and accepted quotes she sends herself over Peppol, with a delivery receipt
- By mail with a PDF when your customer is not on Peppol
Needs you: Above your limit per invoice, she asks first
Example · Lindegroen BV
- Reminder 7 days after the due date, second reminder after 21 days
- To businesses: formal notice after 35 days, with 10.5% interest and €40 compensation
- Stops the moment the payment lands
Needs you: Hand-off to your lawyer and a bailiff: signature in your name
Example · Lindegroen BV
- Reads contracts, quotes and general terms
- What it costs and what it risks, per article
- Rewrites the clause
Needs you: You sign, with itsme
Example · Lindegroen BV
- Reads purchase invoices from Peppol, your mail and photos
- Codes and books them, and sets duplicates aside
- Prepares the payment order for your bank
Needs you: Paying: you approve in your bank app, with itsme or a card reader
Example · Lindegroen BV
- Books everything on the Belgian chart of accounts
- Results and balance sheet, up to date every day
- Year-end close ready for the accountant
Needs you: The annual accounts are signed by an ITAA accountant
Example · Lindegroen BV
- Fetches your transactions: every hour through your bank link, daily with CODA
- Matches payments on reference, amount and name
- Partial and grouped payments too
Example · Lindegroen BV
- VAT return by grid, ready for Intervat
- Client listing and intra-EU listing
- Monthly: the 20th, quarterly: the 25th
Example · Lindegroen BV
- Finds what the company and the director leave on the table
- Finds what you leave on the table as a sole trader
- Per article and in euro
- A yearly plan with the steps
Needs you: Returns and tax advice are signed by an ITAA accountant
Example · Lindegroen BV
- VAT, prepayments, client list, UBO, annual accounts, social security
- VAT, prepayments, social contributions, client list
- Every deadline ready before it falls due
- Letters from the tax office filed with the right return
Example · Lindegroen BV
- Hours worked to your social secretariat every month
- Every payslip checked before wages are paid
- Dimona, leave and cost per employee
Needs you: Payroll is calculated by your licensed social secretariat
Example · Lindegroen BV
- One address for everything administrative
- She sorts it and handles it
- Proof of payment, an invoice copy, an address change: she answers herself
Needs you: Any other reply in your name: you read and send
Example · Lindegroen BV
- Answers from your own books
- With the document behind every number
- In English, Dutch or French
Autopilot
She does it, every hour
- Sending invoices over Peppol
- Reminders and the formal notice
- Fetching and matching the bank
- Reading, coding and booking purchases
- Preparing VAT and every deadline
- Updating the numbers and the monthly report
Needs you
- Money from your accountApprove in your bank app, with itsme or a card reader
- Signature in your nameSign with itsme
- New or above your limitShe asks once
- Accountant signsAnnual accounts and tax return, by an ITAA accountant
Example · Lindegroen BV
- What she did since yesterday
- What needs you, with one button
- What is coming up
Example · Lindegroen BV
- Every action with its time and amount
- Undo where it exists
Example · Lindegroen BV
- Each task on or off
- A limit in euro per task
- Customers she never reminds
Numbers
Example · Lindegroen BV
- Revenue, margin, cash and payment days against your budget
- What moved this month, in one sentence
- Monthly report, written by her at the close
Example · Lindegroen BV
- Cash plan per week, 13 weeks ahead
- The lowest week, with fixes
- Your minimum and your overdraft
Example · Lindegroen BV
- Profit and loss and balance sheet per month
- Budget against actual
- Compared with last year
Example · Lindegroen BV
- Budget and forecast, rolling
- Scenarios you change yourself: price, a hire, a lost customer, a loan
- The effect on cash and results, at once
Needs you: The budget she proposes, you approve
Example · Lindegroen BV
- Monthly report and quarterly pack, in Excel and PDF
- Credit file for your bank
- Financial plan
The law
| Rule | Number | What Ekaterina does | Source |
|---|---|---|---|
| Invoices between businesses | Over Peppol, since 1 January 2026 | Sends and receives every invoice over Peppol | VAT Code |
| Fine without Peppol | €1,500 the first time, €3,000 the second, €5,000 after that | Registers you on Peppol at the start | Royal Decree |
| Payment term | 30 days, agreed max. 60 | Puts the due date on every invoice | Late Payment Act |
| A business pays late | 10.5% interest a year | Calculates the interest in the formal notice | Late Payment Act |
| Fixed fee, invoice to a business | €40 per invoice | Adds it to the formal notice | Late Payment Act |
| A consumer pays late | First reminder free, 14 days wait, indemnity max. €20, €30 + 10% or €65 + 5% | Reminds in your name, inside those limits | Code of Economic Law |
| VAT return | Monthly: the 20th · quarterly: the 25th | Prepares it for Intervat | Royal Decree |
| VAT list of your customers | Every year before 31 March | Prepares it | VAT Code |
| Social contributions | 20.5% of your income, in main occupation at least €890.42 a quarter | Has every quarterly contribution ready before it falls due | Royal Decree |
| Annual accounts | At the National Bank, within 7 months of year end | Year-end close ready for the accountant | Companies Code |
| Corporate tax | 20% on the first €100,000 of profit | Watches the conditions for that lower rate | Income Tax Code |
| Director pay | At least €51,000 gross a year, tax year 2027 | Checks you keep the lower rate | Income Tax Code |
| Keeping invoices | 7 years | Keeps every invoice, unchanged | VAT Code |
| Books and returns for others | Licensed accountants only (ITAA) | An ITAA accountant reviews and signs | Law of 17 March 2019 |
Comparison
Now
€660 to €850 a month
Admin office 2 hours a week and an accountant
With Ekaterina
€590 a month
Company · excl. VAT
| Who | What | How often | A month | Source |
|---|---|---|---|---|
| Admin office | Invoices, follow-up, purchases, mailbox | Fixed hours a week | €400 to €1,600 a month | 2 to 8 hours a week, estimated at €50 an hour |
| Accountant, company | Books, VAT, annual accounts, corporate tax | Answers in days | €260 to €450 a month | bobex.be |
| External CFO | Monthly report, forecast, cash plan | Estimated: 1 day a month | €700 to €1,000 a month | apexleague.be |
| Invoicing tool with Peppol | Sending and receiving invoices | When you do it | €7.50 to €250 a month | billit.eu |
| Ekaterina · Company | All of the above | Every hour | €590 a month |
Pricing
Company
BV or NV without staff
€590 a monthexcl. VAT
- Everything in Self-employed
- Double-entry books on the Belgian chart, live P&L and balance sheet
- Annual accounts and NBB filing
- Corporate tax return, signed by an ITAA accountant
- Director's personal income tax
Employer
Company with staff
€990 a month+ €79 per employeeexcl. VAT
- Everything in Company
- Staff register and Dimona
- Monthly variables to the social secretariat
- Payslip checked
- Leave and absences
Group
Holding and operating companies
€1,890 a month+ €79 per employeeexcl. VAT
- Everything in Employer
- 3 entities, more as an add-on
- Annual accounts and corporate tax per entity
- Invoices between your companies and management charges
- VAT unit or separate returns
Questions
What does the ITAA accountant do?
In Belgium, bookkeeping, annual accounts and tax advice for third parties are reserved to ITAA members (law of 17 March 2019). A licensed accountant, our partner, is responsible for your books, your returns and any tax advice. Ekaterina does the work, they review and sign. It is in every plan.
What does she never do without me?
Take money from your account: you approve every payment in your bank app, with itsme or a card reader. Sign in your name: you do that, with itsme. Something new or above your limit: she asks first. Everything she did is in the log, with Undo where it exists. Pause Ekaterina stops her at once.
Peppol?
Since 1 January 2026, invoices between Belgian businesses go over Peppol. Ekaterina registers you, sends every invoice over Peppol and receives your purchase invoices. If your customer is not on Peppol, the invoice goes by mail with a PDF.
I already have an accountant. How do I switch?
At the start, pick your software: Exact Online, Yuki, Billit, Accountable or Odoo. Your accountant can make the export. You link your bank with itsme. Want to keep your accountant? Invite them: they see everything in Ekaterina. If they are an ITAA member, they sign your annual accounts and return instead of our partner. Your plan costs the same.
Where is my data?
Database and files in Amsterdam. Documents Ekaterina reads are processed by Anthropic in the United States. The full list is under subprocessors.
Who calculates payroll?
A licensed social secretariat, our partner, or yours. Ekaterina collects the hours worked, sends them on, checks the payslip and follows up Dimona and leave.
Trial?
30 days on the plan you choose, no card. Without a plan after that, everything stays readable, but nothing leaves.
Cancelling?
Monthly plans stop at the end of any month, yearly plans at the end of the year. No registered letter.
Free scan
- What the company and the director leave on the table, per article and in euro
- Obligations falling due this year
- What you leave on the table as a sole trader, per article and in euro
- Obligations falling due this year
- On your company number and 2 figures
- No account
- No email